Paste Unformatted Macro - Copy easily from Trados Concordance into WordProblem:Whenever you copy text from, say, the Web, and try to paste it into a Word doc, or, specifically to an open segment of Trados, Wordfast, Metatexis, etc, Microsoft Word retains the format of the text and wrecks your segment (This is especially true with Trados, even in case you copy the search results of a Concordance search)!
You can select
Paste Special from the edit menu instead of
Ctrl+V or if you have Word XP you can select the appropriate option from the smart tag that appears after the paste (not applicable when working within a segment created by a translation memory application), but it is all rather cumbersome.
Solution:Like so many annoying things of Office, a little macro can solve this idiosyncrasy. Start
Word and bring up
Visual Basic for Applications (VBA) by pressing
Alt+F8 or clicking
Tools > Macro > Macros. Type a macro name in the box, say,
PasteUnformatted, and click
Create.
The Microsoft
Visual Basic Editor will appear with the following lines:
Sub PasteUnformatted()
'
' PasteUnformatted Macro
' Macro created 10/18/2001 by Spiros Doikas
'
End Sub
Immediately before that End Sub line paste the following:
Selection.PasteSpecial DataType:=wdPasteText
So that your macro now looks like this:
Sub PasteUnformattedText()
'
' PasteUnformattedText Macro
' Macro created 3/5/2005 by Spiros Doikas
Selection.PasteSpecial DataType:=wdPasteText
End Sub
Click
File > Close and return to Microsoft Word.
Now, you need to tell Word to run that macro every time you press
Ctrl-V or, if you want to retain
Ctrl-V as it is you can use
Alt+V (my favourite) or
Ctrl+Alt+V (Do not use
Ctrl+Shift+V because it is the default shortcut for pasting formatting).
• Click
Tools > Customize.
• Make sure
Save In shows normal.dot among the file types and click the Keyboard button.
• In the
Categories box, pick
Macros.
• In the
Macros box, choose your macro (in this case,
PasteUnformatted).
• Click inside the
Press new shortcut key box and hit
Ctrl-V or
Ctrl+Alt+V.
• Click
Assign.
You're done! From now on, every time you press
Ctrl-V or
Ctrl+Alt+V, you can paste the contents of the clipboard into Word, Excel, Outlook, Trados, Wordfast, Metatexis etc. without any formatting.